Director of Learning and Meetings
Reports to: Chief Executive Officer
The Director of Learning and Meetings manages a portfolio of educational programs that support Colorado Veterinary Medical Association’s (CVMA’s) mission and strategic goals to help members sustain medical competency, develop non-technical life skills, develop peer networks, and build personal and financial well-being. The director elevates CVMA’s understanding of adult learning, assists in ascertaining the learning needs of members and customers, and evaluates the value perception and benefits of current and future delivery models. The position directs the programing, planning, marketing and delivery of approximately thirteen yearly educational meetings that range in size from 10-700 people, and ensures that goals for budget, quality and attendee experience are achieved. The position directs all aspects of meetings management, to include site search, contracts, budgets and logistics. The position supports the mission of the organization through excellent member and customer relations.
Duties and Responsibilities
Responsible for leading the overall success of CVMA’s learning offerings, meetings, and social functions as well as sponsorship recruitment, management and retention.
Learning Content Development
- Serve as project manager and liaison to the Commission on Education and its volunteer planning work groups to develop topics and speakers for all education programs
- Manage the speaker process, including recruiting speakers, scheduling, creating speaker contracts, and tracking required speaker information for programs
- Research and apply new learning and delivery methods to the association’s educational programs
- Create RFPs, compile information, and make recommendations for site selection
- Negotiate hotel/facility contracts
- Create program logistics, to include hotel resume, meeting room set, food & beverage, and audio visual
- Manage on-site meeting operations
- Oversee sponsorship recruitment, management, and retention for CVMA programs
- Manage the Send-A-Student program, its sponsorships and delivery
- Develop budgets for all meetings; monitor and provide periodic forecasting
- Prepare post-meeting financial reconciliation and invoice payment
- Prepare evaluations, analyses and close-out reports for programs
- Assist in the writing and development of learning marketing pieces, including registration brochures, postcards, program books, email blasts, and CVMA website
- Coordinate timetables to ensure marketing deadlines are met
- Supervise, manage and mentor the Manager of Sponsorships and Learning and oversee the quality and quantity of work performed
- Maintain constant line of communication with CEO to advise of current status of projects, any challenges, and the resolution of those challenges
- Participate in professional associations with the end goal to network and to stay current in meeting planning field
- Other duties and ad-hoc projects as assigned by CEO
This position supervises one staff member
While this is intended to be an accurate reflection of the job requirements and responsibilities, management reserves the right to modify, add or remove duties and to assign other duties as necessary.
- A bachelor’s degree or equivalent work experience
- Minimum of five years of direct meeting planning experience, preferably in an association environment
- Two to three years of supervisory experience preferred
- Ability to facilitate large groups effectively
- Experience directing committees comprised of volunteers
- Certified Meeting Professional (CMP) preferred
- Ability to organize and prioritize tasks, manage time effectively, meet competing deadlines, think strategically, drive towards results through systematic and creative action, and manifest attention to detail
- Ability to model director-level behavior as a thoughtful, committed employee who elevates the performance of others
- A professional, positive attitude while representing the organization and working as part of a team
- Ability to exercise independent judgment while maintaining effective communication
- Excellent skills with Microsoft Office; experience with association management systems is desired
- Travel (about 10%), mostly within Colorado is required, with some overnights and weekends
- Must have reliable and reasonable transportation for any and all employment travel needs
Safety and Security
Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
Work Environment and Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee must occasionally lift and/or move up to 50 pounds. While performing the duties of this job, the employee is regularly required to sit.
Please email your cover letter, resume, and salary expectations to Kate Pontious, Manager of Human Resources at email@example.com.